In order to compensate for the shortage of manpower and streamline operations, more and more companies are entrusting the creation of meeting minutes to “AI minute-taking automated tools.
However, it is still not widely used, and many people are unaware of what features are included.
This article will introduce you to the key features of an automated AI minute taking tool, as well as nine recommended services.
Please see the end of this page, as you will be able to choose the best automated AI minute-taking tool for your company.
▷[ Latest in 2025] Click here to see the 9 recommended tools for automated AI minute taking.
What is the AI Minutes Automation Tool?
The AI Minute Taking Tool is a service that allows AI to automatically create minutes from audio recordings of meeting discussions.
After the meeting, it is essential to take minutes to review and disseminate the content.
ぼーHowever, taking minutes can be time-consuming and may affect normal business operations.
The use of an automated AI minute-taking tool will help streamline operations by completing minutes without the need for time and effort.
What the AI Minutes Automation Tool can do for you
The AI Minute Taking Tool includes a variety of features to streamline your work.
ぼーThe main functions are as follows
| Feature | Contents |
| Preparation of Minutes | Prepare minutes from recorded data of meetings. The minutes are completed in an easy-to-read format, including distinguishing between speakers and recording the time of the meeting. |
| Summary of Minutes | Able to extract and summarize important portions from the prepared minutes. Minutes, which tend to be lengthy, can be made compact and easy to read for everyone. |
| transcription | All the contents of the audio data are converted to text. You can streamline your work when compiling your own minutes. |
| Edit Minutes | AI-generated minutes can be edited manually. Finish the minutes with typographical errors and supplemental information. |
| Foreign Language Translation | Minutes can be written in Japanese even when meetings are held in English with overseas branches. |
| Task List Creation | Clarify actions by creating a task list, such as “Create a sales plan by day 0.” |
| Analysis of meeting content | Understand the speaker’s emotions and frequent use of words to understand comprehension and conflicting opinions. Help build consensus after the meeting. |
AI Minute Auto Generator is recommended for
The AI minute taking tool is suitable for people who have a lot of meetings, who have a lot of meetings and take a lot of time to take minutes. who have a large number of meetings and are time-consumed in taking minutes.
With AI’s automated minute-taking tool, minutes can be created in minutes, allowing you to focus on your core business.
ぼーIt is also recommended for those who have had meetings but have not been able to clarify their actions and get the desired results.
There are cases where a meeting decides to “strengthen sales of product A” or “have sales staff visit 0 customers per day,” but the decision is not carried out.
Decisions made at meetings are not implemented because “they are not well known or understood by all, ” etc.
Creating easy-to-understand minutes with an AI minute-taking tool will help participants clarify what to do and implement measures to address issues.
Latest in 2025] 9 recommended tools for automatic creation of AI meeting minutes
The following are recommended tools for automated AI minute taking
| service name | ease of use | Accuracy of creation | Charge | free trial (e.g. of software, game, etc.) |
|---|---|---|---|---|
| Notta Recommendation! | period | ◎ | ◎ | ant |
| AI Minute-taker | ◎ | period | ◎ | ant |
| AI GIJIROKU | period | ◎ | △ | ant |
| toruno | period | period | period | ant |
| smart secretary | ◎ | period | △ | ant |
| auto-memo | period | ◎ | period | ant |
| ACES Meet | △ | period | Inquiry required | ant |
| VOITER | ○ | period | △ | nashi (Pyrus pyrifolia, esp. var. culta) |
| TIMO Meeting | △ | period | period | ant |
1.Notta.｜Multi-use AI tool! When in doubt, this is the one!
Notta. is an AI that can be used not only for taking minutes, but also for transcribing seminars, creating interview articles, and many other applications.
In addition to real-time minutes creation, a wide variety of functions are provided, including transcription from audio files and screen recording of web pages.
ぼーThe real-time translation function is also included, making it useful for meetings with overseas branches.
Notta is also popular for its complete security system. The company operates in accordance with ISO 27001, the international standard for information security management systems, and the EU General Data Protection Regulation (GDPR), so there are no problems when handling confidential business information.
The monthly fee is 1,200 yen, and 1,800 minutes of audio can be transcribed.
Recommended for those who want to use a highly functional minute-taking service while taking security into consideration.
2. AI Minutes Takerukun｜AI that can be used in conjunction with web conferencing tools for transcribing minutes
AI Minute-taker-kun is an AI with rich functionality for integration with web conferencing tools.
Real-time transcription is possible in conjunction with Zoom, Microsoft Teams, Google Meet, etc. Transcribed text can be used to immediately create meeting minutes with an automatic summary function by AI.
ぼーOther useful features include
- Speaker Identification
- joint editing
- word register
- Translations in 90 languages
Despite its rich functionality, the monthly fee is a reasonable 1,078 yen (tax included). With an interface that is intuitive even for beginners, it is also recommended for first-time users of an automatic AI minute-taking tool.
3. AI GIJIROKU｜AI that can already complete the minutes at the end of a meeting
AI GIJIROKU is an AI that can already complete the minutes at the end of a meeting and share them immediately.
When AI GIJIROKU and Zoom are linked, the text is converted to screen text in real time and the minutes are automatically saved when the meeting is over.
When conversations are visualized, participants’ understanding increases and subsequent behavior changes.
ぼーThe speech recognition accuracy is an astounding 99.8%, which means that your speech is recorded accurately and will save you time and effort in editing.
The fee is 16,500 yen per year for individual use, and 327,800 yen per year for the corporate plan. Although it may seem a little expensive for corporate use, it is cost-effective when considering the cost savings in creating minutes.
This service is recommended for companies that have a large number of meetings and take a lot of time to prepare minutes.
4. toruno｜Free AI for a cumulative total of 3 hours of transcription
toruno is a free, automated AI minutes transcription tool that provides access to three hours of transcriptions.
There are many services available for automated AI minute-taking tools, making it difficult to find the best service for your company. toruno offers three hours of free transcription, giving you ample time to determine if it is suitable for your purposes.
ぼーIn addition to transcription, recordings and screen captures are also saved for more accurate later review.
Paid plans are available for 10 hours of recording per month for ¥1,650/month; a pay-as-you-go fee is charged for any hours exceeding 10.
This is recommended for people who often illustrate on the screen or other media at meetings and want to preserve the content not only in text but also in images.
5. Smart scribe｜Simple and easy-to-operate AI
Smart Scribe is an AI that is simple and highly operable, yet has all the functions necessary to create minutes.
When a meeting starts and recording begins, the remarks are automatically transcribed. A function is provided to correct the spoken words into written words, resulting in a comfortable text for the minutes.
When editing sentences, the recorded voice and sentences are tied together, allowing pinpoint reworking of the voice equipment.
ぼーOther useful features for taking minutes include
- speaker identification
- Dictionary Registration
- Upload audio and video
- time-stamping
- time-stamping
- Summary Creation
Monthly fees start at 10,000 yen and vary depending on the number of users and the functions used.
This service is recommended for those who want to create meeting minutes comfortably with both ease of use and functionality.
6. Auto Memo｜Free AI for up to 1 hour each month
AutoMemo is an automated AI minute-taking tool that can be used free of charge for up to one hour each month, as many times as you want. As long as you use the transcription for one hour or less each month, you can use it for free all the time.
The transcription correctness rate is 98.9% due to the use of the “Whisper” speech recognition model by OpenAI, the company that developed ChatGPT.
ぼーThe software can be used on a Web browser and does not require software installation.
The monthly fee is 1,480 yen, and up to 30 hours of transcription is available.
Recommended for those who take minutes infrequently and would like to use an automated AI minute-taking tool, preferably free of charge.
7. ACES Meet｜AI specialized in taking minutes of business meetings
ACES Meet is an AI specialized for taking minutes of business meetings.
You can record and archive business meetings to visualize speaking speed, facial expressions, inflections, etc. Sharing the content of top salespeople’s business meetings will help the entire team increase the percentage of orders received.
ぼーThe minutes can be commented on, allowing the team to share factors such as the failure to receive the order and points to consider for the next time.
In addition, passwords can be set for sharing, providing a high level of security.
8.VOITER｜Voice recorder for high-quality sound recording
VOITER is an AI minute-taking automation tool and voice recorder all in one.
Recording with a smartphone or computer may result in indistinct audio due to poor microphone performance.
Inaudible voice can cause transcription to be inaccurate, but VOITER is equipped with a high-performance microphone that allows for accurate transcription and recording of minutes.
ぼーEven in meetings where it is not possible to bring a computer, VOITER can be used to complete everything from recording to taking minutes.
The VOITER can be purchased at the CANON online store or at electronics retailers nationwide, with prices on the Internet ranging from 50,000 to 60,000 yen.
This item is recommended for those who want to easily carry around and take minutes.
9.TIMO Meeting｜AI to improve productivity of management meetings
TIMO Meeting is an AI dedicated to improving productivity in meetings.
Not only can minutes be taken after the meeting, but also agendas (schedules) can be created prior to the meeting to unify the participants’ awareness in advance of the meeting.
There is also the ability to register for agenda items and make advance payments.
ぼーPre-settlement will reduce the amount of time spent discussing the issue at the meeting, allowing more time for other important agenda items.
This service is recommended for companies whose meetings tend to be long or whose meetings are not as effective as they could be.
Free] For those who want to use the automatic AI minute-taking tool right away.
For those who want to use a free, no-cost, immediate AI minutes automation tool, we recommend Google Docs.
Google Docs is a writing software like Microsoft Word, but with “real-time transcription” so you can create minutes.
To perform real-time transcription in Google Docs, select the tab “Tools” > “Speech Input”.
ぼーSimply click on the displayed microphone icon to begin transcription by recognizing the voice.
Google Docs does not have an automatic summary function. Therefore, it is necessary to prepare the transcribed text in the style of minutes by yourself.
If you want to automate all of your meeting minutes, not just the transcription, use a service like toruno that offers an extensive free trial.
Tips for Successfully Using AI Minutes Automation Tools
The AI Minute Auto Generator is more accurate when it focuses on the recording environment and registers difficult words in a dictionary.
Here are some tips on how to make good use of AI minute automation tools.
1. Be particular about the recording environment.
The accuracy of the transcription accuracy of the AI Minute Transcription Tool is highly dependent on the recording environment.
ぼーNoisy and indistinct speech is not recognized by the AI, because it leads to more misspellings.
To record clean audio, you can use an external microphone. Built-in microphones in smartphones and computers often have poor performance and can cause noise.
If there is noise coming in from outside, such as cars or trains running, close the windows and record in as quiet an environment as possible.
2. Register difficult words in the dictionary.
Although the recognition accuracy of AI is improving year by year, it is not good at recognizing difficult words such as technical terms, place names, and people’s names.
Especially in business, there are many opportunities to use technical terms, which AI may not be able to recognize accurately.
ぼーIf you have many technical terms, please use the “Dictionary Registration” function.
The dictionary registration function is a function that enables AI to accurately convert characters by registering difficult words in advance.
Registering frequently occurring technical terms and place names in the dictionary will facilitate the creation of minutes.
3. Use the right service for your company
Many companies offer automated AI minute taking tools. They vary in functionality and price, so it is important to use a service that has the features your company needs.
If you simply want to transcribe and keep a record, but use a tool like “ACES Meet” that even reads the emotions of the speaker, you are over-specifying.
Conversely, if you want to analyze the content of a meeting and provide feedback, but use a simple tool like a smart diary, you will be lacking.
ぼーConsider what features you need first and choose the best AI minute taking automation tool for your company.
summary
The AI Minute Auto Generator is a service that allows AI to automatically summarize the content of a meeting into minutes.
It comes with a variety of functions to streamline the creation of minutes, including not only the creation of minutes, but also the editing of minutes, summarization, and translation into foreign languages.
The AI Minute Auto Generator is suited for those who have a high number of meetings and are taking a lot of time to take minutes. It is also recommended for those who feel that the rate of implementation of items decided upon in meetings is low.
To create minutes with good accuracy, it is important to pay attention to the recording environment and to record with clean audio. Also, be sure to register difficult technical terms in a dictionary in advance so that they can be accurately converted into text.
When choosing an automated AI minute-taking tool, make sure it has the right features for your intended use, and choose the best service.
